Chapter 22. Appendix
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Chapter 22. Appendix
Contents
Terms and Definitions
Select And Acquire Roles
Maintenance Documents Permissions and Routing
Sample Codes
Sample Chart/Account Codes
Chart Codes with related Accounts/Object codes: BUDGETS
Sample Library (OLE) Organizations
Document Statuses
Purchase Order Statuses
Payment Request Statuses
Linked Resources
Contents
Search
Introduction
Accessing Purchasing and Accounts Payable Functions
Batch Processes
Ordering Materials: Standard Transactional E-Docs
Requisition Search
Lookup Help
Requisition
Getting Started
Document Layout
Document Header
Document Overview Tab
Delivery Tab
Vendor Tab
Vendor Address Section
Vendor Info Section
Additional Suggested Vendor Name Section
Title Tab
Add Item and Current Items Sections
Additional Charges Section
Totals Section
Working in the Titles Tab
Bibliographic Editor
To add an Item to the Title tab
Multiple Copies
Donor
Importing Account Information
Creating Accounting Distributions in the Titles Section
Removing Accounts from all Item Lines
Expanding All Accounts
Collapsing All Accounts
Payment Info Tab
Payment Info Section
Billing Address Section
Additional Institutional Info Tab
Working in the Additional Institutional Information Tab
Account Summary Tab
View Related Documents Tab
Process Overview
Manually Creating a Requisition
Creating a Requisition Using the OLE Web Form
Getting Started
Using the Web Form to Generate a Requisition
Business Rules
Routing
Post-Processing
Requisitions Exception Routing and Requisition Searches
Purchase Order Search
Lookup Help
Purchase Order
Document Layout
Document Header
Document Overview Tab
Financial Document Detail Section
Purchase Order Detail Section
Delivery Tab
Editing a Building Address
Vendor Tab
Vendor Address Section
Vendor Info Section
Stipulations Tab
Titles Tab
Add Item and Current Items Sections
Adding or Modifying an Item
Additional Charges Section
Totals Section
Creating Accounting Distributions in the Titles Section
Removing Accounts from all Item Lines
Expand All Accounts
Collapse All Accounts
Payment Info Tab
Payment Info Section
Billing Address Section
Additional Institutional Info Tab
Account Summary Tab
View Related Documents Tab
General Ledger Pending Entries Tab
Process Overview
Business Rules
Routing
Processing a PO Document
Transmitting Purchase Order/Place Order
Performing Other Activities on a PO
Accessing the Various PO Options
Printing a PO
Modifying the Purchase Order PDF
How the Purchase Order PDF is populated
Purchase Order Amend
Document Layout
Notes and Attachments Tab
Process Overview
Business Rules
Routing
Initiating a POA Document
Working with the POA Document
Purchase Order Payment Hold
Document Layout
Notes and Attachments Tab
Process Overview
Routing
Initiating a POPH Document
Purchase Order Remove Payment Hold
Document Layout
Notes and Attachments Tab
Process Overview
Routing
Initiating a PO Remove Hold Document
Purchase Order Void
Document Layout
General Ledger Pending Entries Tab
Notes and Attachments Tab
Process Overview
Business Rules
Routing
Initiating a PO Void Document
Purchase Order Close
Document Layout
General Ledger Pending Entries Tab
Notes and Attachments Tab
Process Overview
Business Rules
Routing
Initiating a PO Close Document
Purchase Order Reopen
Document Layout
General Ledger Pending Entries Tab
Notes and Attachments Tab
Process Overview
Business Rules
Routing
Initiating a Purchase Order Reopen Document
Order Holding Queue
Paying for Materials: Standard Transactional E-Docs
Invoice Search
Lookup Help
Invoice
Document Layout
Document Overview Tab
Financial Document Detail Section
Vendor Tab
Vendor Address Section
Vendor Info Section
Invoice Info Tab
Process Items Tab
Purchase Order
Process Titles
Current Items
Additional Charges
Prorate by Price
Prorate by Quantity
Prorate Manually
No Proration
Account Summary Tab
Process Overview
$0 Invoice
Negative Invoices
Cloning an Invoice
Canceling an Invoice
Business Rules
Post-Approval
Duplicate Check on Invoice
Vendor Credit Memo Search
Lookup Help
Vendor Credit Memo
Document Layout
Credit Memo Initiation Tab
Vendor Tab
Vendor Info Section
Credit Memo Info Tab
Process Items Tab
Items Section
Additional Charges Section
View Related Documents Tab
View Payment History Tab
Process Overview
Business Rules
Routing
Initiating a Vendor Credit Memo Document
Placing a Credit Memo On Hold
Removing a Vendor Credit Memo Hold
Example
Payment Request Search
Lookup Help
Payment Request
Search for Purchase Order Numbers
Document Layout
Payment Request Initiation Tab
Main Screen
Document Overview Tab
Financial Document Detail Section
Payment Request Detail Section
Vendor Tab
Vendor Address Section
Vendor Info Section
Invoice Info Tab
Process Items Tab
Purchase Order Line Item Totals Section
Process Titles Section
Modifying the Process Titles Tab
Add New Line Items
Editing existing line items
Invoice Notes and Accounting Lines Section
Account Summary Tab
View Related Documents Tab
Process Overview
Business Rules
Routing
Post Processing
Initiating a Payment Request Document
Close Purchase Order
Putting a Payment Request on Hold
Removing a Hold from the Payment Request
Cancellation of Payment Request
Requesting To Cancel a Payment Request
Removing a Request to Cancel
Automated Approval
Receiving Materials: Standard Transactional E-docs
Monograph Receiving Search
Lookup Help
Monograph Receiving (Line Item Receiving)
Document Layout
Line Item Receiving Initiation Tab
Line Item Receiving Document
Document Overview Tab
Vendor Tab
Title Tab
Receiving Titles section
Notes and Instructions
Multiple Copies
Delivery Tab
Process Overview
Receiving Damaged Items or Exceptions
Receiving Correction
Business Rules
Routing
Claim Notices
Claim Response Information (Update)
Process Overview
Receiving and Claiming Queue
Receive
Create Receiving
Pay
Add Titles to New Invoice
Add Titles to Existing Invoice
Receive and Pay
Add Titles to New Invoice
Add Titles to Existing Invoice
Claim
Serials Receiving Transaction
Getting Started
Creating/Updating a Serial Receiving Record
Create a Serials Receiving Record Template from an Instance Record
Create a Serials Receiving Record Template from the Serials Receiving Record Search Interface
Document Overview
Serials Receiving Record Tab
Receive Enum/Chron Captions Tab
Process Overview
Creating Main, Supplemental and Index Records
Updating an Existing Serials Receiving Record
Receiving an Issue, Supplement, or Index
Receiving a Special Issue
Deleting a Serials Receiving Record
Business Rules
Routing
Fund
General Ledger
Fund Lookup
Search Results
Flexible Offset Options
Flexible Banking Offsets
Flexible Offsets by Account
Budget Adjustment Search
Budget Adjustment
Document Layout
Document Overview Tab
Accounting Lines Tab
Income Stream Adjustments
Process Overview
Business Rules
Routing
Initiating a Budget Adjustment Document
Transfer of Funds Search
Transfer of Funds
Document Layout
Process Overview
Business Rules
Routing
Initiating a Transfer of Funds Document
Licensing Overview
Licensing e-documents
Standard Licensing E-Docs
Agreement
Initiate License Workflow
License Request
Getting Started
Document Layout
Overview Tab
Event Log Tab
Agreement Documents Tab
To upload Agreement Documents:
To download Agreement Documents for Review or Edit:
Agreement Tab
Find/Link Agreement
Process Overview
Business Rules
Routing
Workflows Overview
Workflow Rules
Initiating Workflow
Workflow Options
Manage Checklist
Document Layout
Process Overview
Vendor
Vendors
Special Navigation Features
Foreign Vendor
Create Division
'Collections'
Required Fields
Document Layout (for Create New Vendor & Create Division)
Vendor Tab
General Information Section
Corporate Information
Detail Information Section
Transmission Format Tab
Address Tab
Contact Tab
Supplier Diversity Tab
Shipping Special Conditions Tab
Vendor Commodity Codes Tab
Search Alias Tab
Vendor Phone Number Tab
Acquisition Unit Vendor Accounts Tab
Contracts Tab
Process Overview
Business Rules
Routing
Vendors Search
Lookup Help
Electronic Resources: Standard Transactional Documents
E-Resource
Getting Started
Document Layout
Main Menu
Overview Tab
Workflow Status Tab
Acquisitions
Selection Tab
Access Tab
Note Tab
Instances Menu
Overview Tab
OLE Instances Tab
Purchase Orders Menu
Overview Tab
PO Details Tab
Invoices Menu
Overview Tab
Invoice Details Tab
Licenses Menu
Overview Tab
Licenses Tab
Event Log Menu
Overview Tab
Event Log Tab
Process Overview
Business Rules
Routing
E-Resource Search
Process Overview
Import
Load Reports
Getting Started
Document Layout
Load Summary Tab
Load Failure Details
Notes and Attachments Tab
Process Overview
Invoice Load Details
Document Layout
All Acquisitions Records (Searches)
Acquisitions Search
Lookup Help
Reports
Available Balances
Lookup Criteria
Search Results
Query Available Account Balances: Requisition (Purchase Order, Payment Request) Line Item
Cash Balances
Lookup Criteria
Search Results
Organization Review
Document Layout
Organization Review Tab
Assignee/Delegation Tab
Delegation
Process Overview
Business Rules
Routing
Others: Additional Select/Acquire Standard Transactional Documents
Disbursement Voucher
Document Layout
Payment Information Tab
Accounting Lines Tab
Contact Information Tab
Special Handling Tab
Foreign Draft Tab
Pre-Disbursement Processor Status Tab
Process Overview
Business Rules
Routing
The process for making a Deposit payment or prepayment to a vendor including initiating a DV Document.
Distribution of Income and Expense
Document Layout
Process Overview
Business Rules
Routing
Initiating a Distribution of Income and Expenses Document
Donor Annual Stewardship Report
Donor Encumbered Report
General Ledger Introduction
GL Inquiries: Basic Information
Entering Lookup Criteria
Meaning of Dollar Accumulators
Drilldowns
Include or Exclude Pending Entries, Unapproved Entries, and GL Entries
General Error Correction
Document Layout
Process Overview
Business Rules
Routing
Initiating a GEC Document
Example
General Ledger Correction Process
Accounting Cycle Files
General Ledger Entry
Lookup Criteria
Search Results
E-Doc Drilldown
Pre-Encumbrance
Document Layout
Pre-Encumbrance Details Tab
Process Overview
Business Rules
Routing
Initiating a PE Document
Year End E-Docs
Year End E-Doc Business Rules
Year End E-Doc Routing
Initiating a Year-End Document
Standard COA E-Docs
Managing COA Documents
Initiating Chart of Account Structures
Creating Funds: OLE Chart of Accounts
Global COA Documents
Edit List of xxx Tab
Account
Document Layout
Account Maintenance Tab
Account Responsibility Tab
Guidelines and Purpose Tab
Account Description Tab
Stewardship Requirements Tab
Legacy Fund Codes Tab
Sufficient Funds Check tab
Process Overview
Business Rules
Routing
Account Global
Document Layout
Global Account Maintenance Tab
Edit List of Accounts Tab
Process Overview
Business Rules
Routing
Initiating an Account Global Document
Using Look Up / Add Multiple Account Lines
Adding One Account at a Time
Chart
Document Layout
Implementation Information
Object Code
Document Layout
Edit Object Code Tab
Process Overview
Business Rules
Routing
Object Code Global
Document Layout
Global Object Code Maintenance Tab
Edit Multiple Year and Chart Tab
Process Overview
Business Rules
Routing
Initiating a Global Object Code document
Using Look Up / Add Multiple Object Code Lines
Adding One Object Code at a Time
Organization
Document Layout
Process Overview
Business Rules
Routing
Implementation Information
Project Code
Document Layout
Process Overview
Business Rules
Routing
Sub-Account
Document Layout
Edit Sub-Account Code Tab
Edit Financial Reporting Code Tab
Process Overview
Business Rules
Routing
Sub-Object Code
Document Layout
Edit Sub Object Code Tab
Process Overview
Business Rules
Routing
Sub-Object Code Global
Document Layout
Edit Global Sub Object Code Tab
Edit Object Code Tab
Edit Account Tab
Process Overview
Business Rules
Routing
Initiating a Global Sub-Object Code document
Using Look Up / Add Multiple Account and Object Code Lines
Adding One Account and Object Code at a Time
Responsibility Center
Document Layout
COA Attribute Maintenance E-Docs
Account Type
Document Layout
Accounting Period
Document Layout
Balance Type
Document Layout
Basic Accounting Category
Document Layout
Budget Aggregation Code
Document Layout
Fund Group
Document Layout
Object Consolidation
Document Layout
Object Level
Document Layout
Object Sub-Type
Document Layout
Object Type
Document Layout
Organization Type
Document Layout
Restricted Status
Document Layout
Stewardship Requirement
Document Layout
Sub-Fund Group
Document Layout
Sub-Fund Group Type
Document Layout
Sufficient Funds Check Type
Document Layout
Sufficient Funds Code
Document Layout
Vendor Attribute Maintenance E-Docs
Address Type
Document Layout
Campus
Document Layout
Contact Type
Document Layout
Contract Manager
Document Layout
Cost Source
Document Layout
Payment Terms Type
Document Layout
Phone Type
Document Layout
Shipping Payment Terms
Document Layout
Shipping Special Conditions
Document Layout
Shipping Title
Document Layout
Supplier Diversity
Document Layout
Vendor Inactive Reason
Document Layout
Vendor Search Alias Type
Document Layout
Vendor Transmission Format
Document Layout
Vendor Transmission Type
Document Layout
Lookup (Account Delegate) Maintenance E-Docs
Account Delegate
Document Layout
Process Overview
Business Rules
Routing
Account Delegate Global
Creating New Global from Scratch
Creating New Global from Model
Document Layout
Edit Global Delegate Tab
Edit List of Accounts Tab
Process Overview
Business Rules
Routing
Initiating an Account Delegate Global Document
Adding One Account at a Time
Account Delegate Global From Model
Account Delegate Model
Document Layout
Edit Account Delegate Model Tab
Edit Delegates for Model Tab
Process Overview
Routing
Initiating an Account Delegate Model Document
E-Acquisitions Maintenance Documents
Access Location
Document Layout
Access Type
Document Layout
Agreement Document Type
Document Layout
Agreement Method
Document Layout
Agreement Status
Document Layout
Agreement Type
Document Layout
Authentication Type
Document Layout
Content Type
Document Layout
E-Resource Status
Document Layout
License Request Current Location
Document Layout
License Request Status
Document Layout
License Request Type
Document Layout
Licensing Requirement
Document Layout
Material Type
Document Layout
Package Scope
Document Layout
Package Type
Document Layout
Payment Type
Document Layout
Request Priority
Document Layout
Select & Acquire Admin Maintenance E-Docs
Bank
Document Layout
Implementation Information
Billing Address
Document Layout
Building
Document Layout
Cancellation Reason
Document Layout
Carrier
Document Layout
Currency Type
Document Layout
Delivery Required Date Reason
Document Layout
Donor
Document Layout
Exception Type
Document Layout
Exchange Rate
Document Layout
Invoice Sub Type
Document Layout
Invoice Type
Document Layout
Item Category
Document Layout
Item Type
Document Layout
Method of PO Transmission
Document Layout
Note Type
Document Layout
Order Type
Document Layout
Payment Method
Document Layout
Recurring Payment Type
Document Layout
Request Source Type
Document Layout
Sensitive Data
Document Layout
Electronic Invoice Item Mapping
Document Layout
Format
Document Layout
Funding Source
Document Layout
Item Price Source
Document Layout
Item Reason Added
Document Layout
Negative Payment Request Approval Limit
Document Layout
Organization Parameter
Document Layout
Payment Request Auto Approve Exclusions
Document Layout
Purchase Order Contract Language
Document Layout
Purchase Order Item Status
Document Layout
Purchase Order Vendor Choice
Document Layout
Receiving Address
Document Layout
Receiving Threshold
Document Layout
Recurring Payment Frequency
Document Layout
Requisition Source
Document Layout
Room
Document Layout
Disbursement Voucher Payment Reason
Document Layout
Fiscal Year Function Control
Document Layout
Function Control Code
Document Layout
Offset Definition
Document Layout
Organization Reversion
Document Layout
Edit Organization Reversion Tab
Edit Organization Reversion Details Tab
Carry Forward Rules
Process Overview
Business Rules
Routing
Organization Reversion Category
Document Layout
Organization Reversion Global
Document Layout
Edit Organization Reversion Tab
Edit Global Organization Reversion Tab
Edit Global Organization Reversion Details Tab
Process Overview
Pre-Disbursement Processor
PDP-Generated General Ledger Entries
PDP and Flexible Bank Specification
Flexible Bank Specification Parameters
Setting the Bank Code for a Transaction
PDP Disbursements and Bank Codes
Bank Codes on the Payments
Valid Banks in the Maintenance Setup
Canceling and Re-Issuing Payments with Flexible Bank Specification
PDP General Ledger Entries with Flexible Bank Specification
PDP Batch Jobs
Accounting Change Code
Document Layout
ACH Bank
Document Layout
ACH Transaction Code
Document Layout
ACH Transaction Type
Document Layout
Customer Profile
Document Layout
Edit Customer Profile Tab
Customer Check/ACH Tab
Customer Processing Tab
Edit Customer Bank Tab
Disbursement Number Range
Document Layout
Disbursement Type
Document Layout
Search Criteria
Format Checks/ACH
Document Layout
Disbursement Ranges Tab
Format Options Tab
Customer Tab
Process Overview
Business Rules for Combining Payments
Format Reset
Document Layout
Search Criteria
Clearing a Format Process
Format Summary
Document Layout
Search Criteria
Payee ACH Account
Document Layout
Payee Type
Document Layout
Payment Bank History
Document Layout
Search Criteria
Payment Change
Document Layout
Payment File Batch Upload
Upload a File to PDP
PDP Payment Upload File Format
Payment Type
Document Layout
Payment Status
Document Layout
Search for Batch (Batch Lookup)
Document Layout
Search Criteria
Process Overview
Viewing Batch Details
Taking Actions on a Batch
Placing a Batch on Hold
Removing a Batch from Hold
Canceling a Batch
Search for Payment
Document Layout
Search Criteria
Viewing Payment Details (Payment Details Inquiry)
Summary Tab
Batch Tab
Payment Tab
Payee Tab
Account Details Tab
Bank Info Tab
History Tab
Notes Tab
Taking Action on Payments
Placing a Payment On Hold
Removing a Payment from Hold
Canceling a Payment
Canceling and Reissuing a Payment
Setting a Payment for Immediate Print
Removing Immediate Print
Appendix
Terms and Definitions
Select And Acquire Roles
Maintenance Documents Permissions and Routing
Sample Codes
Sample Chart/Account Codes
Chart Codes with related Accounts/Object codes: BUDGETS
Sample Library (OLE) Organizations
Document Statuses
Purchase Order Statuses
Payment Request Statuses
Linked Resources
Search
