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If an error is encountered during any part of the validation process, the associated document (s) are not posted. Instead, error records are placed in the ScrbErr file (For more information about this file and other files generated by the GL batch processes, see Accounting Cycle Files.) This file can be retrieved using a GL Correction Process document. This process allows for the manual correction of errors so the associated documents may be re-posted in a future batch cycle.
The GL Correction Process document allows functional users to view accounting cycle files in the Origin Entry Group list.
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The following table describes these files based on the names displayed in the Origin Entry Group list.
Accounting cycle file descriptions
|
File Name |
Description |
|
balance_forwards |
Year-end entries to populate assets, liabilities, fund balance, and inception-to-date balances for the new fiscal year. Includes open and expired accounts. |
|
balance_forwards_closed |
Year-end entries to populate asset, liability, fund balance, and inception-to-date balances for the new fiscal year. Closed accounts only. |
|
close_nominal_activity |
Year-end entries to close income and expense to fund balance in the fiscal year ending. |
|
encumbrance_forward |
Year-end entries to bring forward outstanding encumbrances to the new fiscal year. |
|
expaccts |
Expired and closed accounts identified during data validation in 'Scrubber.' |
|
glbackup |
Backup of all files from the Origin Entry directory that will be fed into 'Scrubber' for processing. Examples: GLCP, e-docs, PDP, etc. |
|
glcp_output |
Error correction and file uploads processed by the General Ledger Correction Process for input into the accounting cycle. |
|
glentry_coll |
Valid entries from the 'Collector' (which shares 'Scrubber' validation and 'Demerger' logic). Notification of entries with errors was sent back to the submitting unit for re-processing. |
|
glentry_entp |
Entries processed via the Enterprise Feed Upload link in OLE. Entries have not yet passed 'Scrubber' validation. |
|
glentry_ole |
Pending ledger entries from GL e-docs. Created by the Nightly Out batch job. |
|
glentry_pdp |
Entries from check and ACH disbursements, cancels, and cancel-and-re-issues processed by the Pre-Disbursement Processor. |
|
icrerrs |
Errors found in the ICRPoster that did not update the ledgers. |
|
icrtrans |
All indirect cost recovery (ICR) entries generated from eligible posted transactions. |
|
org_reversion_pre_closing, org_reversion_closing |
Year-end entries to revert and carry forward current budget according to the established reversion rules. |
|
posterrs |
Errors found in the 'Main Poster' that did not update the ledgers. |
|
scrberr1 |
Error-only transactions identified by 'Scrubber' (pre-'Demerger'). |
|
scrberr2 |
Error transactions identified by 'Scrubber' plus valid transactions for the same document type, origin code, and document number pulled by the 'Demerger.' These entries are not passed on to the 'Main Poster.' This is the most common file used for GLCP for error correction. |
|
scrbout1 |
Valid-only entries from 'Scrubber' (pre-'Demerger'). |
|
scrbout2 |
Valid entries from the 'Demerger' after pulling entries for any documents with errors that will be passed on to the 'Main Poster.' |
|
sorticr |
Sorted icrtrans file for input into the ICR poster. |
|
sortpost |
Sorted scrbout2 file for input into the 'Main Poster.' |
|
sortscrb |
Sorted backup data used for validation in 'Scrubber.' |
|
Workers |
Errors found in the 'Reversal Poster' that did not update the ledgers. |
|
Workfile |
All automated reversal entries selected for processing by the 'Reversal Poster.' |
