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The Organization Reversion document defines the reversion/carry forward rules for the year-end process.
The Organization Reversion document comes with a global document option where changes to a group of organizations can be applied at once. This feature of the Global Organization Reversion document is explained in the section after the Organization Reversion document section.
The Organization Reversion Maintenance and Global Organization Reversion documents may be initatied by members of the OLE-SYS Chart Manager role, whereas the Organization Reversion Category document may be initiated by the normal OLE-SYS Manager role.
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The Organization Reversion document includes the Edit Organization Reversion and Edit Organization Reversion Details tabs The system automatically enters data into both the Old and New sections. Selected data fields are available for editing.
The Edit Organization Reversion tab defines two reversion accounts: the budget reversion account and the cash reversion account. The definitions are for specific university organizations as defined within the Chart of Accounts hierarchy and for a specific fiscal year. The accounts are determined by chart code and account number.
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Edit Organization Reversion tab definition
|
Title |
Description |
|
University Fiscal Year |
The university fiscal year for the designated reversion account |
|
Chart Code |
The chart code for this reversion process. |
|
Organization Code |
The organization code for this reversion process. |
|
Budget Reversion Chart |
Required. The code that identifies the
Chart of Accounts that the budget reversion account belongs
to. Existing charts may be retrieved from the lookup TipIf accounts cannot cross Charts OLE-SYS ACCOUNTS_CAN_CROSS_CHARTS_IND parameter is set to 'N'), this value is read-only. |
|
Budget Reversion Account |
Required. The account code that
identifies the specific account to be used for budget
reversions. Existing accounts may be retrieved from the
lookup |
|
Cash Reversion Chart |
Required. The code that identifies the
Chart of Accounts that the cash reversion account belongs
to. Existing charts may be retrieved from the lookup TipIf accounts cannot cross Charts OLE-SYS ACCOUNTS_CAN_CROSS_CHARTS_IND parameter is set to 'N'), this value is read-only. |
|
Cash Reversion Account |
Required. The code that identifies the
specific account to be used for cash reversion. Existing
accounts may be retrieved from the lookup |
|
Carry Forward by Object Code Indicator |
The box is checked when the organization reversion category-defined object code(s) are used for carry forward. Clear the check box when the unallocated object code is used for carry forward. |
|
Active Indicator |
Indicates whether this org reversion process is active or inactive. Remove the check mark to deactivate. |
The Edit Organization Reversion Details tab includes the object codes and carry forward/reversion rules by organization reversion category. Fields indicated as required are only required if that organization reversion category is completed.
This tab must be completed regardless of the carry forward indicator in the Edit Organization Reversion tab.
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Edit Organization Reversion tab definition
|
Title |
Description |
|
Category Name |
Display-only. Identifies a pre-defined organization reversion category. The categories include 'Org Wages,' 'Salary/Fringes,' 'Financial Aid,' 'Reserve,' 'Transfer Out,' 'Transfer In,' 'Travel,' 'Other Expense,' 'Assess Expend, and Revenue. |
|
Object Code |
Required. The object code to be
used in generated carry forward entries by object code
when the Carry Forward Object Code
Indicator is selected. Existing object
codes may be retrieved from the lookup |
|
Object Code Name |
The descriptive name associated with the object code above. |
|
Org Reversion Code |
Required. The code that identifies a particular combination of carry forward and reversion rules that may be retrieved from the list (codes are described below). |
Each organization reversion code represents a combination of reversion rules (see the table below).
Organization Reversion Codes
| Org Reversion Code | Rule xa | Rule xb | Rule xc | Rule xd | Rule xe | Rule xn | Rule xp |
|---|---|---|---|---|---|---|---|
| A | a | a | |||||
| C1 | a | a | a | ||||
| C2 | a | a | a | ||||
| N1 | a | a | a | ||||
| N2 | a | a | a | ||||
| R1 | a | a | a | ||||
| R2 | a | a | a |
Also, see the following Carry Forward Rules table for an explanation of each rule. For example, refer to the Rule Code 'xa and xc' to understand which rules apply to the Org Reversion Code 'A.
Carry Forward Rules
|
Rule Code |
Description |
|
xa |
Carry forward the budget balance (budget - actual, whether it is positive or negative) in the same account. No budget balances (budget - actual) are reverted to the budget reversion account. |
|
xb |
Revert a budget balance (budget - actual - encumbrance, whether it is positive or negative) to the budget reversion account. |
|
xc |
Revert the actual cash balance to the cash reversion account. |
|
xd |
Do not carry forward budget to cover encumbrances. |
|
xe |
Carry forward enough budget to cover encumbrances. |
|
xn |
Revert a positive budget balance (budget - actual) to the budget reversion account or carry forward a negative budget balance (budget - actual) to the same account. |
|
xp |
Carry forward a positive budget balance (budget - actual) to the same account or revert a negative budget balance (budget - actual) to the budget reversion account. |
Note
The organization reversion categories maintained in the Edit Organization Reversion Details tab are created and deactivated with the Organization Reversion Category Document
Tip
Selection_ Parameter: Selection_ parameters establish the organization reversion selection rules for the organization reversion step within the GL batch process. These parameters are used in the order identified by the number that comes after SELECTION_ in the parameter name. You may make the rules operate on whatever field of the GL Balance table you want by changing the part of the parameter value that proceeds the '=' sign.
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