Contents

Introduction
1. Accessing Purchasing and Accounts Payable Functions
2. Batch Processes
3. Ordering Materials: Standard Transactional E-Docs
Requisition Search
Lookup Help
Requisition
Getting Started
Document Layout
Process Overview
Purchase Order Search
Lookup Help
Purchase Order
Getting Started
Document Layout
Process Overview
Purchase Order Amend
Document Layout
Process Overview
Purchase Order Payment Hold
Document Layout
Process Overview
Purchase Order Remove Payment Hold
Document Layout
Process Overview
Purchase Order Void
Document Layout
Process Overview
Purchase Order Close
Document Layout
Process Overview
Purchase Order Reopen
Document Layout
Process Overview
Order Holding Queue
4. Paying for Materials: Standard Transactional E-Docs
Invoice Search
Lookup Help
Invoice
Getting Started
Document Layout
Process Overview
Vendor Credit Memo Search
Lookup Help
Vendor Credit Memo
Document Layout
Process Overview
Example
Payment Request Search
Lookup Help
Payment Request
Getting Started
Search for Purchase Order Numbers
Document Layout
Process Overview
5. Receiving Materials: Standard Transactional E-docs
Monograph Receiving Search
Lookup Help
Monograph Receiving (Line Item Receiving)
Getting Started
Document Layout
Process Overview
Claim Notices
Claim Response Information (Update)
Process Overview
Receiving and Claiming Queue
Receive
Create Receiving
Pay
Receive and Pay
Claim
Serials Receiving Transaction
Getting Started
Document Overview
Process Overview
6. Fund
General Ledger
Fund Lookup
Query Available Account Balances: Requisition (Purchase Order, Payment Request) Line Item
Lookup Criteria
Search Results
Flexible Offset Options
Flexible Banking Offsets
Flexible Offsets by Account
Budget Adjustment Search
Budget Adjustment
Document Layout
Process Overview
Transfer of Funds Search
Transfer of Funds
Document Layout
Process Overview
7. Licensing Overview
Licensing e-documents
8. Standard Licensing E-Docs
Agreement
Initiate License Workflow
License Request
Getting Started
Document Layout
Business Rules
Routing
Manage Checklist
Document Layout
Process Overview
9. Vendor
Vendors
Special Navigation Features
Document Layout (for Create New Vendor & Create Division)
Process Overview
Vendors Search
Lookup Help
10. Electronic Resources: Standard Transactional Documents
E-Resource
Getting Started
Document Layout
Process Overview
E-Resource Search
Process Overview
11. Import
Load Reports
Getting Started
Document Layout
Process Overview
Invoice Load Details
Document Layout
12. All Acquisitions Records (Searches)
Acquisitions Search
Lookup Help
13. Reports
Available Balances
Lookup Criteria
Search Results
Query Available Account Balances: Requisition (Purchase Order, Payment Request) Line Item
Cash Balances
Lookup Criteria
Search Results
Organization Review
Document Layout
Delegation
Process Overview
14. Others: Additional Select/Acquire Standard Transactional Documents
Disbursement Voucher
Document Layout
Process Overview
Distribution of Income and Expense
Document Layout
Process Overview
Donor Annual Stewardship Report
Donor Encumbered Report
General Ledger Introduction
GL Inquiries: Basic Information
Entering Lookup Criteria
Meaning of Dollar Accumulators
Drilldowns
Include or Exclude Pending Entries, Unapproved Entries, and GL Entries
General Error Correction
Document Layout
Process Overview
Example
General Ledger Correction Process
Accounting Cycle Files
General Ledger Entry
Lookup Criteria
Search Results
Pre-Encumbrance
Document Layout
Process Overview
Year End E-Docs
Year End E-Doc Business Rules
Year End E-Doc Routing
Initiating a Year-End Document
15. Standard COA E-Docs
Managing COA Documents
Initiating Chart of Account Structures
Creating Funds: OLE Chart of Accounts
Global COA Documents
Edit List of xxx Tab
Account
Document Layout
Process Overview
Account Global
Document Layout
Process Overview
Chart
Document Layout
Object Code
Document Layout
Process Overview
Object Code Global
Document Layout
Process Overview
Organization
Document Layout
Process Overview
Project Code
Document Layout
Process Overview
Business Rules
Routing
Sub-Account
Document Layout
Process Overview
Sub-Object Code
Document Layout
Process Overview
Sub-Object Code Global
Document Layout
Process Overview
Responsibility Center
Document Layout
16. COA Attribute Maintenance E-Docs
Account Type
Document Layout
Accounting Period
Document Layout
Balance Type
Document Layout
Basic Accounting Category
Document Layout
Budget Aggregation Code
Document Layout
Fund Group
Document Layout
Object Consolidation
Document Layout
Object Level
Document Layout
Object Sub-Type
Document Layout
Object Type
Document Layout
Organization Type
Document Layout
Restricted Status
Document Layout
Stewardship Requirement
Document Layout
Sub-Fund Group
Document Layout
Sub-Fund Group Type
Document Layout
Sufficient Funds Check Type
Document Layout
Sufficient Funds Code
Document Layout
17. Vendor Attribute Maintenance E-Docs
Address Type
Document Layout
Campus
Document Layout
Contact Type
Document Layout
Contract Manager
Document Layout
Cost Source
Document Layout
Payment Terms Type
Document Layout
Phone Type
Document Layout
Shipping Payment Terms
Document Layout
Shipping Special Conditions
Document Layout
Shipping Title
Document Layout
Supplier Diversity
Document Layout
Vendor Inactive Reason
Document Layout
Vendor Search Alias Type
Document Layout
Vendor Transmission Format
Document Layout
Vendor Transmission Type
Document Layout
18. Lookup (Account Delegate) Maintenance E-Docs
Account Delegate
Document Layout
Process Overview
Account Delegate Global
Creating New Global from Scratch
Creating New Global from Model
Document Layout
Process Overview
Account Delegate Global From Model
Account Delegate Model
Document Layout
Process Overview
19. E-Acquisitions Maintenance Documents
Access Location
Document Layout
Access Type
Document Layout
Agreement Document Type
Document Layout
Agreement Method
Document Layout
Agreement Status
Document Layout
Agreement Type
Document Layout
Authentication Type
Document Layout
Content Type
Document Layout
E-Resource Status
Document Layout
License Request Current Location
Document Layout
License Request Status
Document Layout
License Request Type
Document Layout
Licensing Requirement
Document Layout
Material Type
Document Layout
Package Scope
Document Layout
Package Type
Document Layout
Payment Type
Document Layout
Request Priority
Document Layout
20. Select & Acquire Admin Maintenance E-Docs
Bank
Document Layout
Billing Address
Document Layout
Building
Document Layout
Cancellation Reason
Document Layout
Carrier
Document Layout
Currency Type
Document Layout
Delivery Required Date Reason
Document Layout
Donor
Document Layout
Exception Type
Document Layout
Exchange Rate
Document Layout
Invoice Sub Type
Document Layout
Invoice Type
Document Layout
Item Category
Document Layout
Item Type
Document Layout
Method of PO Transmission
Document Layout
Note Type
Document Layout
Order Type
Document Layout
Payment Method
Document Layout
Recurring Payment Type
Document Layout
Request Source Type
Document Layout
Sensitive Data
Document Layout
Electronic Invoice Item Mapping
Document Layout
Format
Document Layout
Funding Source
Document Layout
Item Price Source
Document Layout
Item Reason Added
Document Layout
Negative Payment Request Approval Limit
Document Layout
Organization Parameter
Document Layout
Payment Request Auto Approve Exclusions
Document Layout
Purchase Order Contract Language
Document Layout
Purchase Order Item Status
Document Layout
Purchase Order Vendor Choice
Document Layout
Receiving Address
Document Layout
Receiving Threshold
Document Layout
Recurring Payment Frequency
Document Layout
Requisition Source
Document Layout
Room
Document Layout
Disbursement Voucher Payment Reason
Document Layout
Fiscal Year Function Control
Document Layout
Function Control Code
Document Layout
Offset Definition
Document Layout
21. Pre-Disbursement Processor
PDP-Generated General Ledger Entries
PDP and Flexible Bank Specification
Flexible Bank Specification Parameters
Setting the Bank Code for a Transaction
PDP Disbursements and Bank Codes
Canceling and Re-Issuing Payments with Flexible Bank Specification
PDP General Ledger Entries with Flexible Bank Specification
PDP Batch Jobs
Accounting Change Code
Document Layout
ACH Bank
Document Layout
ACH Transaction Code
Document Layout
ACH Transaction Type
Document Layout
Customer Profile
Document Layout
Disbursement Number Range
Document Layout
Disbursement Type
Document Layout
Format Checks/ACH
Document Layout
Process Overview
Format Reset
Document Layout
Format Summary
Document Layout
Payee ACH Account
Document Layout
Payee Type
Document Layout
Payment Bank History
Document Layout
Payment Change
Document Layout
Payment File Batch Upload
Upload a File to PDP
PDP Payment Upload File Format
Payment Type
Document Layout
Payment Status
Document Layout
Search for Batch (Batch Lookup)
Document Layout
Process Overview
Search for Payment
Document Layout
Taking Action on Payments
22. Appendix
Terms and Definitions
Select And Acquire Roles
Maintenance Documents Permissions and Routing
Sample Codes
Sample Chart/Account Codes
Chart Codes with related Accounts/Object codes: BUDGETS
Sample Library (OLE) Organizations
Document Statuses
Purchase Order Statuses
Payment Request Statuses
Linked Resources
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