Purchase Order Reopen

The Purchase Order Reopen (POR) document reopens the PO and re-encumbers any lines that were disencumbered when the PO was originally closed. You must enter a reason when initiating the PO reopen action.

Note

The open order button is available only on a closed PO.

The document layout of the POR document is identical to that of the original PO, with an additional notation regarding the status in the Document Header. A notation also displays at the top of the PO document, such as 'Warning: There is a pending action on this Purchase Order.'

When the POR document is successfully submitted, the General Ledger Pending Entries tab shows the transactions and re-encumbers the PO amount that was originally disencumbered by the POC document.

Tip

Effect on an Account by the Purchase Order Reopen Document: When a POR document is submitted, the amount re-encumbered by the document is not the same as the original PO document. In the above example, the encumbered amount by the original PO was $1,000. Then, the POC document disencumbered $900. Finally, the POR document re-encumbered the amount disencumbered by the POC document. You may see the effect on the account from the General Ledger Pending Entries inquiry screen by listing the transactions by the Reference Document Number that stores the PO number.

When you click the open order button on the PO, the system automatically inserts note text into the Notes and Attachment tab of the original PO document and the POR document.

  1. Search for the PO that you want to reopen from the PO search and open the PO.

  2. Click to reopen the PO and re-encumber any lines that were disencumbered when the PO was originally closed.

  3. Enter the reason for reopening the PO.

  4. Click .

    The system displays this window.

  5. Click .

    The system displays the Select/Acquire tab.

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