General Ledger Entry
Chapter 14. Others: Additional Select/Acquire Standard Transactional Documents

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The General Ledger Entry inquiry displays the individual transactions that make up the balance in an account. It is the same inquiry that can be displayed by drilling down into the General Ledger Balance report, but instead of drilling down from the General Ledger Balance screen you can go directly to this report by selecting it from the main Balance Inquires menu.

The drilldown pattern of this inquiry is as follows:

Lookup Criteria

Fill in at least Fiscal Year, Chart Code, Account Number, and Fiscal Period or Fiscal Year and Document Number. The lookup criteria default to the current fiscal year, balance type of 'AC'(actuals), and the current fiscal period.

Use the lookup icon as necessary to select the criteria. Select the desired Pending Ledger Entry Approved Indicator option. The Pending General Ledger inquiry offers two alternatives for including the pending ledger entries: the ability to include all pending entries by selecting All or only those pending entries that are fully approved by selecting Approved. Cancelled and disapproved pending entries are not pulled into the balance inquiry results.

Search Results

The inquiry results list the transactions that meet your lookup criteria. From here you can drill down into the e-doc that created the transaction.

E-Doc Drilldown

Clicking the document number link from the General Ledger Entry inquiry results allows you to open the underlying e-doc which makes up the transaction. You may view, copy or perform error correction once the document is open, within the constraints of your existing OLE role(s). Note that no link will be displayed if the document originates from a system other than OLE.