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A Calendar defines a library’s open and closed days/hours for a definite or indefinite chronological period.

Each Calendar is assigned to a Calendar Group (even if the library uses only one Calendar). A Calendar Group can have one Calendar with no End Date and be used indefinitely OR a Calendar Group can have a chronological sequence of Calendars, one becoming active automatically as soon as the previous one expires.

Each Circulation Desk defines the Calendar Group it uses; if a library has multiple Circulation Desks that share the same hours, all of those Circulation Desks can use the same Calendar Group. Any Circulation Desk with its own hours will need its own Calendar Group.

A Calendar can define individual hours for each day of the week or define the days that share the same hours. Exceptions can be defined by specific dates or by periods of time.

Each library must have at least one Calendar with a Calendar Group.

The Calendar document includes three unique tabs - General, Exception Day, and Exception Period. Above these three tabs, enter the Begin Date, a Group Name, and a Description.

Definitions

Title

Description

Begin Date

Required. Autopopulates today's date. Enter another date or use the calendar icon .

End Date

If the calendar is part of a chronological sequence within the Calendar Group, an End Date may be required, depending on the position within the sequence. If the Calendar is the only one in the Calendar Group, the End Date is optional.

Group Name

Required. Select the Calendar Group name to which the Calendar belongs from the drop down menu.

Description

Required. The familiar description, or name, of the calendar. The data entered here appears in a column on the search results when searching for a Calendar. If you will have a sequence of Calendars within a Calendar Group, the Description could be a sequence,, e.g., “Calendar 1”, “Calendar 2”, etc. However, this is free text so you may describe any Calendar as desired.

Click .

General Tab Definitions

Title

Description

Each day of week

If the library is open 7 days a week and has the same open/close times every day, select Monday for the first day and Sunday for the next day (or whatever span of days your week covers, e.g., Monday and Saturday), enter the open/close times, and then check the “Each Day of the Week” box. If the library has different open/close times for different days, select the same day for the first and second days and then enter the open/close times. Repeat for the other days. NOTE: if you are always closed on a particular day(s) of the week, do NOT enter that day(s). The system does not accept a day entry with blank open/close times.

Open Time/ Closed Time

Enter the open and close time for the library and choose "AM" or "PM" from the drop down list.

Actions

Click Add to add the general calendar times.

Exception Day Tab Definitions

Title

Description

Date

The date of the calendar exception. Use this to define any day when the library is closed or when a day has open/closed hours that differ from the normal hours as defined in the general tab. Enter the date or use the calendar icon .

Exception Type

Required if exception date is entered; select from the drop down menu

Open Time/Closed Time

Blank means closed all day; enter and select "AM" or "PM" to define specific times.

Actions

Click Add to add the exception day.

If an Exception Period is added, specify days of the week as above. Exception Periods are most likely to be defined when the Calendar has Begin and End Dates. If your Calendar has no End Date, you typically will use Exceptions Days instead of Exception Periods.

Exception Period Tab Definitions

Title

Description

Begin Date

The beginning date of the calendar exception period. Enter the date or use the calendar icon .

End Date

The end date of the calendar exception period. Enter the date or use the calendar icon .

Description

A descriptive title of the exception period.

Actions

Click Add to add the exception period.

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