Kuali Rice 2.5.3-SNAPSHOT KEN Guide

A list of the user's notification and workflow items. Also called the user's Notification List. Clicking an item in the Action List displays details about that notification, if the item is a notification, or displays that document, if it is a workflow item. The user will usually load the document from their Action List in order to take the requested action against it, such as approving or acknowledging the document.

This tells you if the Action List item is a notification or a more specific workflow request item. When the Action List item is a notification, the Action List Type is "Notification."

A request to a user or Workgroup to take action on a document. It designates the type of action that is requested, which includes:

Action requests are hierarchical in nature and can have one parent and multiple children.

The state of an action request when it is has been sent to a user's Action List.

The process by which requests appear in a user's Action List

Defines how a route node handles activation of Action Requests. There are two standard activation types:

An indicator specifying whether an object in the system is active or not. Used as an alternative to complete removal of an object.

A type of routing used to route a document to users or groups that are not in the Routing path for that Document Type. When the Ad Hoc Routing is complete, the routing returns to its normal path.

Optional comments added by a Reviewer when taking action. Intended to explain or clarify the action taken or to advise subsequent Reviewers.

A type of workflow action button. Signifies that the document represents a valid business transaction in accordance with institutional needs and policies in the user's judgment. A single document may require approval from several users, at multiple route levels, before it moves to final status.

The user who approves the document. As a document moves through Workflow, it moves one route level at a time. An Approver operates at a particular route level of the document.

The pathname of a related file to attach to a Note. Use the "Browse..." button to open the file dialog, select the file and automatically fill in the pathname.

Used to strongly type or categorize the values that can be stored for the various attributes in the system (e.g., the value of the arbitrary key/value pairs that can be defined and associated with a given parent object in the system).

The act of logging into the system. The Out of the box (OOTB) authenticaton implementation in Rice does not require a password as it is intended for testing puposes only. This is something that must be enabled as part of an implementation. Various authentication solutions exist, such as CAS or Shibboleth, that an implementer may want to use depending on their needs.

Authorization is the permissions that an authenticated user has for performing actions in the system.

A free-form text field for the full name of the Author of the Note, expressed as "Lastname, Firstname Initial"

The standard fields that are defined and collected for every Routing Rule These include:

Authority that is given to designated Reviewers who can approve a document to a chosen route point. A Blanket Approval bypasses approvals that would otherwise be required in the Routing For an authorized Reviewer, the Doc Handler typically displays the Blanket Approval button along with the other options. When a Blanket Approval is used, the Reviewers who are skipped are sent Acknowledge requests to notify them that they were bypassed.

A workgroup that has the authority to Blanket Approve a document.

A path containing one or more Route Nodes that a document traverses during routing. When a document enters a Split Node multiple branches can be created. A Join Node joins multiple branches together.

Identifies the different fiscal and physical operating entities of an institution.

Designates a campus as physical only, fiscal only or both.

A workflow action available to document initiators on documents that have not yet been routed for approval. Denotes that the document is void and should be disregarded. Canceled documents cannot be modified in any way and do not route for approval.

A routing status. The document is denoted as void and should be disregarded.

http://www.jasig.org/cas - An open source authentication framework. Kuali Rice provides support for integrating with CAS as an authentication provider (among other authentication solutions), and Kuali also provides an implementation of a CAS server that integrates with Kuali Identity Management.

A Java Application Program Interface (API) for interfacing with the Kuali Enterprise Workflow Engine.

The use of one computer to request the services of another computer over a network. The workstation in an organization will be used to initiate a business transaction (e.g., a budget transfer). This workstation needs to gather information from a remote database to process the transaction, and will eventually be used to post new or changed information back onto that remote database. The workstation is thus a Client and the remote computer that houses the database is the Server.

A workflow action available on documents in most statuses. Signifies that the user wishes to exit the document. No changes to Action Requests, Route Logs or document status occur as a result of a Close action. If you initiate a document and close it without saving, it is the same as canceling that document.

A file format using commas as delimiters utilized in import and export functionality.

A pending action request to a user to submit a saved document.

The action taken by a user or group in response to a request in order to finish populating a document with information, as evidenced in the Document Route Log.

Field used to indicate if a country is restricted from use in procurement. If there is no value then there is no restriction.

The date on which a document is created.

See comma-separated value

The date on which a document was most recently approved.

The date on which a document enters the FINAL state. At this point, all approvals and acknowledgments are complete for the document.

The process by which requests are removed from a user's Action List

A user who has been registered to act on behalf of another user. The Delegate acts with the full authority of the Delegator. Delegation may be either Primary Delegation or Secondary Delegation.

A separate Action List for Delegate actions. When a Delegate selects a Delegator for whom to act, an Action List of all documents sent to the Delegator is displayed.

For both Primary and Secondary Delegation the Delegate may act on any of the entries with the full authority of the Delegator.

A workflow action that allows a user to indicate that a document does not represent a valid business transaction in that user's judgment. The initiator and previous approvers will receive Acknowledgment requests indicating the document was disapproved.

A status that indicates the document has been disapproved by an approver as a valid transaction and it will not generate the originally intended transaction.

The Doc Handler is a web interface that a Client uses for the appropriate display of a document. When a user opens a document from the Action List or Document Search, the Doc Handler manages access permissions, content format, and user options according to the requirements of the Client.

The URL for the Doc Handler.

See Document Number.

Also see E-Doc.

An electronic document containing information for a business transaction that is routed for Actions in KEW. It includes information such as Document ID, Type, Title, Route Status, Initiator, Date Created, etc. In KEW, a document typically has XML content attached to it that is used to make routing decisions.

See Document Number.

A unique, sequential, system-assigned number for a document

A workflow screen that provides an interface for authorized users to manipulate the XML and other data that defines a document in workflow. It allows you to access and open a document by Document ID for the purpose of performing operations on the document.

A web interface in which users can search for documents. Users may search by a combination of document properties such as Document Type or Document ID, or by more specialized properties using the Detailed Search. Search results are displayed in a list similar to an Action List.

See also Route Status.

The title given to the document when it was created. Depending on the Document Type, this title may have been assigned by the Initiator or built automatically based on the contents of the document. The Document Title is displayed in both the Action List and Document Search.

The Document Type defines the routing definition and other properties for a set of documents. Each document is an instance of a Document Type and conducts the same type of business transaction as other instances of that Document Type.

A hierarchy of Document Type definitions. Document Types inherit certain attributes from their parent Document Types. This hierarchy is also leveraged by various pieces of the system, including the Rules engine when evaluating rule sets and KIM when evaluating certain Document Type-based permissions.

The human-readable label assigned to a Document Type.

The assigned name of the document type. It must be unique.

These advise various checks and authorizations for instances of a Document Type during the routing process.

A link that allows a user to access more detailed information about the current data. These links typically take the user through a series of inquiries on different business objects.

An advanced type of Route Node that can be used to generate complex routing paths on the fly. Typically used whenever the route path of a document cannot be statically defined and must be completely derived from document data.

An abbreviation for electronic documents, also a shorthand reference to documents created with eDocLite.

A framework for quickly building workflow-enabled documents. Allows you to define document screens in XML and render them using XSL style sheets.

A type of client that runs an embedded workflow engine.

Found on the Person Document; defines the employee's current employment classification (for example, "A" for Active).

Found on the Person Document; defines the employee's position classification (for example, "P" for Professional).

An Entity record houses identity information for a given Person, Process, System, etc. Each Entity is categorized by its association with an Entity Type.

Entities have directory-like information called Entity Attributes that are associated with them

Entity Attributes make up the identity information for an Entity record.

Provides categorization to Entities. For example, a "System" could be considered an Entity Type because something like a batch process may need to interfact with the application.

A workflow routing status indicating that the document routed to an exception queue because workflow has encountered a system error when trying to process the document.

The set of services and configuration options that are responsible for handling messages when they cannot be successfully delivered. Exception Messaging is set up when you configure KSB using the properties outlined in KSB Module Configuration.

A type of routing used to handle error conditions that occur during the routing of a document. A document goes into Exception Routing when the workflow engine encounters an error or a situation where it cannot proceed, such as a violation of a Document Type Policy or an error contacting external services. When this occurs, the document is routed to the parties responsible for handling these exception cases. This can be a group configured on the document or a responsibility configured in KIM. Once one of these responsible parties has reviewed the situation and approved the document, it will be resubmitted to the workflow engine to attempt the processing again.

Custom, table-driven business object attributes that can be established by implementing institutions.

One of the rule attributes added in the definition of a rule template that extends beyond the base rule attributes to differentiate the routing rule. A Required Extension Attribute has its "Required" field set to True in the rule template. Otherwise, it is an Optional Extension Attribute. Extension attributes are typically used to add additional fields that can be collected on a rule. They also define the logic for how those fields will be processed during rule evaluation.

The round magnifying glass icon found next to fields throughout the GUI that allow the user to look up reference table information and display (and select from) a list of valid values for that field.

A workflow routing status indicating that the document has been routed and has no pending approval or acknowledgement requests.

A standard KEW routing scheme based on rules rather than dedicated table-based routing.

The Route Module that performs the Routing for any Routing Rule is defined through FlexRM. FlexRM generates Action Requests when a Rule matches the data value contained in a document. An abbreviation of "Flexible Route Module." A standard KEW routing scheme that is based on rules rather than dedicated table-based routing.

A true/false flag that indicates if previous Routing for approval will be ignored when an Action Request is generated. The flag is used in multiple contexts where requests are generated (e.g., rules, ad hoc routing). If Force Action is False, then prior Actions taken by a user can satisfy newly generated requests. If it is True, then the user needs to take another Action to satisfy the request.

A workflow action request that can be cleared from a user's Action List with or without opening and viewing the document. A document with no pending approval requests but with pending Acknowledge requests is in Processed status. A document with no pending approval requests but with pending FYI requests is in Final status. See also Ad Hoc Routing and Action Request.

A Group has members that can be either Principals or other Groups (nested). Groups essentially become a way to organize Entities (via Principal relationships) and other Groups within logical categories.

Groups can be given authorization to perform actions within applications by assigning them as members of Roles.

Groups can also have arbitrary identity information (i.e., Group Attributes hanging from them. Group Attributes might be values for "Office Address," "Group Leader," etc.

Groups can be maintained at runtime through a user interface that is capable of workflow.

Groups have directory-like information called Group Attributes hanging from them. "Group Phone Number" and "Team Leader" are examples of Group Attributes.

Group Attributes make up the identity information for a Group record.

Group Attributes can be maintained at runtime through a user interface that is capable of workflow.

A hierarchical representation of data in a graphical form.

The state of an Action Request when it is first created but has not yet been Activated (sent to a user's Action List).

A workflow routing status indicating a document has been created but has not yet been saved or routed. A Document Number is automatically assigned by the system.

A user role for a person who creates (initiates or authors) a new document for routing. Depending on the permissions associated with the Document Type, only certain users may be able to initiate documents of that type.

A screen that allows a user to view information about a business object.

The point in the routing path where multiple branches are joined together. A Join Node typically has a corresponding Split Node for which it joins the branches.

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A designation provided to commercial affiliates who become part of the Kuali Partners Program to provide for-fee guidance, support, implementation, and integration services related to the Kuali software. Affiliates hold no ownership of Kuali intellectual property, but are full KPP participants. Affiliates may provide packaged versions of Kuali that provide value for installation or integration beyond the basic Kuali software. Affiliates may also offer other types of training, documentation, or hosting services.

KCB is logically related to KEN. It handles dispatching messages based on user preferences (email, SMS, etc.).

Kuali Enterprise Workflow is a general-purpose electronic routing infrastructure, or workflow engine. It manages the creation, routing, and processing of electronic documents (eDocs) necessary to complete a transaction. Other applications can also use Kuali Enterprise Workflow to automate and regulate the approval process for the transactions or documents they create.

Delivers a comprehensive suite of functionality to serve the financial system needs of all Carnegie-Class institutions. An enhancement of the proven functionality of Indiana University's Financial Information System (FIS), KFS meets GASB and FASB standards while providing a strong control environment to keep pace with advances in both technology and business. Modules include financial transactions, general ledger, chart of accounts, contracts and grants, purchasing/accounts payable, labor distribution, budget, accounts receivable and capital assets.

A Kuali Rice module, Kuali Identity Management provides a standard API for persons, groups, roles and permissions that can be implemented by an institution. It also provdies an out of the box reference implementation that allows for a university to use Kuali as their Identity Management solution.

A core technical module composed of reusable code components that provide the common, underlying infrastructure code and functionality that any module may employ to perform its functions (for example, creating custom attributes, attaching electronic images, uploading data from desktop applications, lookup/search routines, and database interaction).

The Kuali Partners Program (KPP) is the means for organizations to get involved in the Kuali software community and influence its future through voting rights to determine software development priorities. Membership dues pay staff to perform Quality Assurance (QA) work, release engineering, packaging, documentation, and other work to coordinate the timely enhancement and release of quality software and other services valuable to the members. Partners are also encouraged to tender functional, technical, support or administrative staff members to the Kuali Foundation for specific periods of time.

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Delivers a means to support students and other users with a student-centric system that provides real-time, cost-effective, scalable support to help them identify and achieve their goals while simplifying or eliminating administrative tasks. The high-level entities of person (evolving roles-student, instructor, etc.), time (nested units of time - semesters, terms, classes), learning unit (assigned to any learning activity), learning result (grades, assessments, evaluations), learning plan (intentions, activities, major, degree), and learning resources (instructors, classrooms, equipment). The concierge function is a self-service information sharing system that aligns information with needs and tasks to accomplish goals. The support for integration of locally-developed processes provides flexibility for any institution's needs.

Employs staff to coordinate partner efforts and to manage and protect the Foundation's intellectual property. The Kuali Foundation manages a growing portfolio of enterprise software applications for colleges and universities. A lightweight Foundation staff coordinates the activities of Foundation members for critical software development and coordination activities such as source code control, release engineering, packaging, documentation, project management, software testing and quality assurance, conference planning, and educating and assisting members of the Kuali Partners program.

Provides an enterprise-class middleware suite of integrated products that allow both Kuali and non-Kuali applications to be built in an agile fashion, such that developers are able to react to end-user business requirements in an efficient manner to produce high-quality business applications. Built with Service Oriented Architecture (SOA) concepts in mind, KR enables developers to build robust systems with common enterprise workflow functionality, customizable and configurable user interfaces with a clean and universal look and feel, and general notification features to allow for a consolidated list of work "action items." All of this adds up to providing a re-usable development framework that encourages a simplified approach to developing true business functionality as modular applications.

The date on which the document was last modified (e.g., the date of the last action taken, the last action request generated, the last status changed, etc.).

An e-doc used to establish and maintain a table record.

The full description of a notification message. This is a specific field that can be filled out as part of the Simple Message or Event Message form. This can also be set by the programmatic interfaces when sending notifications from a client system.

Allows administrators to monitor messages that are flowing through the Service Bus. Messages can be edited, deleted or forwarded to other machines for processing from this screen.

A Namespace is a way to scope both Permissions and Entity Attributes Each Namespace instance is one level of scoping and is one record in the system. For example, "KRA" or "KC" or "KFS" could be a Namespace. Or you could further break those up into finer-grained Namespaces such that they would roughly correlate to functional modules within each application. Examples could be "KRA Rolodex", "KC Grants", "KFS Chart of Accounts".

Out of the box, the system is bootstrapped with numerous Rice namespaces which correspond to the different modules. There is also a default namespace of "KUALI".

Namespaces can be maintained at runtime through a maintenance document.

A free-form text field for the text of a Note

This section of a notification message which displays the actual full message for the notification along with any other content-type-specific fields.

The overall Notification item or Notification Message that a user sees when she views the details of a notification in her Action List. A Notification Message contains not only common elements such as Sender, Channel, and Title, but also content-type-specific fields.

Stands for "out of the box" and refers to the base deliverable of a given feature in the system.

A type of "locking" that is placed on a database row by a process to prevent other processes from updating that row before the first process is complete. A characteristic of this locking technique is that another user who wants to make modifications at the same time as another user is permitted to, but the first one who submits their changes will have them applied. Any subsequent changes will result in the user being notified of the optimistic lock and their changes will not be applied. This technique assumes that another update is unlikely.

An Extension Attribute that is not required in a Rule Template. It may or may not be present in a Routing Rule created from the Template. It can be used as a conditional element to aid in deciding if a Rule matches. These Attributes are simply additional criteria for the Rule matching process.

The originating document number.

Refers to a unit within the institution such as department, responsibility center, campus, etc.

Represents a unique identifier assigned to units at many different levels within the institution (for example, department, responsibility center, and campus).

Code identifying the parameter Component.

This field houses the purpose of this parameter.

This will be used as the identifier for the parameter. Parameter values will be accessed using this field and the namespace as the key.

Code identifying the parameter type. Parameter Type Code is the primary key for its' table.

This field houses the actual value associated with the parameter.

A Document Type from which another Document Type derives. The child type can inherit certain properties of the parent type, any of which it may override. A Parent Document Type may have a parent as part of a hierarchy of document types.

A Routing Rule in KEW from which another Routing Rule derives. The child Rule can inherit certain properties of the parent Rule, any of which it may override. A Parent Rule may have a parent as part of a hierarchy of Rules.

Permissions represent fine grained actions that can be mapped to functionality within a given system. Permissions are scoped to Namespace which roughly correlate to modules or sections of functionality within a given system.

A developer would code authorization checks in their application against these permissions.

Some examples would be: "canSave", "canView", "canEdit", etc.

Permissions are aggregated by Roles.

Permissions can be maintained at runtime through a user interface that is capable of workflow; however, developers still need to code authorization checks against them in their code, once they are set up in the system.

The username of an individual user who receives the document ad hoc for the Action Requested

Creates or maintains the list used in selection of personnel when preparing the Routing Form document.

A type of lock placed on a database row by a process to prevent other processes from reading or updating that row until the first process is finished. This technique assumes that another update is likely.

A plugin is a packaged set of code providing essential services that can be deployed into the Rice standalone server. Plugins usually contains only classes used in routing such as custom rules or searchable attributes, but can contain client application specific services. They are usually used only by clients being implemented by the 'Thin Client' method

A routing component that is notified by the workflow engine about various events pertaining to the routing of a specific document (e.g., node transition, status change, action taken). The implementation of a Post Processor is typically specific to a particular set of Document Types. When all required approvals are completed, the engine notifies the Post Processor accordingly. At this point, the Post Processor is responsible for completing the business transaction in the manner appropriate to its Document Type.

A free-form text field that identifies the time and date at which the Notes is posted.

Defines zip code to city and state cross-references.

User options in an Action List for displaying the list of documents. Users can click the Preferences button in the top margin of the Action List to display the Action List Preferences screen. On the Preferences screen, users may change the columns displayed, the background colors by Route Status, and the number of documents displayed per page.

The Delegator turns over full authority to the Delegate. The Action Requests for the Delegator only appear in the Action List of the Primary Delegate. The Delegation must be registered in KEW or KIM to be in effect.

A Principal represents an Entity that can authenticate into the system. One can roughly correlate a Principal to a login username. Entities can exist in KIM without having permissions or authorization to do anything; therefore, a Principal must exist and must be associated with an Entity in order for it to have access privileges. All authorization that is not specific to Groups is tied to a Principal.

In other words, an Entity is for identity while a Principal is for access management.

Also note that an Entity is allowed to have multiple Principals associated with it. The use case typically given here is that a person may apply to a school and receive one log in for the application system; however, once accepted, they may receive their official login, but use the same identity information set up for their Entity record.

A routing status indicating that the document has no pending approval requests but still has one or more pending acknowledgement requests.

The type of entity that is receiving an Action Request. Can be a user, workgroup, or role.

An Extension Attribute that is required in a Rule Template. It will be present in every Routing Rule created from the Template.

See Responsible Party.

A unique identifier representing a particular responsibility on a rule (or from a route module This identifier stays the same for a particular responsibility no matter how many times a rule is modified.

The Reviewer defined on a routing rule that receives requests when the rule is successfully executed. Each routing rule has one or more responsible parties defined.

A user acting on a document in his/her Action List and who has received an Action Request for the document.

An abbreviation for Kuali Rice.

Roles aggregate Permissions When Roles are given to Entities (via their relationship with Principals) or Groups an authorization for all associated Permissions is granted.

Another name for the Document Id.

Displays information about the routing of a document. The Route Log is usually accessed from either the Action List or a Document Search. It displays general document information about the document and a detailed list of Actions Taken and pending Action Requests for the document. The Route Log can be considered an audit trail for a document.

A routing component that the engine uses to generate action requests at a particular Route Node. FlexRM (Flexible Route Module) is a general Route Module that is rule-based. Clients can define their own Route Modules that can conduct specialized Routing based on routing tables or any other desired implementation.

Represents a step in the routing process of a document type. Route node "instances" are created dynamically as a document goes through its routing process and can be defined to perform any function. The most common functions are to generate Action Requests or to split or join the route path.

The path a document follows during the routing process. Consists of a set of route nodes and branches. The route path is defined as part of the document type definition.

The user who submits the document into routing. This is often the same as the Initiator. However, for some types of documents they may be different.

The process of moving a document through its route path as defined in its Document Type. Routing is executed and administered by the workflow engine. This process will typically include generating Action Requests and processing actions from the users who receive those requests. In addition, the Routing process includes callbacks to the Post Processor when there are changes in document state.

A number that indicates the routing priority; a smaller number has a higher routing priority. Routing priority is used to determine the order that requests are activated on a route node with sequential activation type.

A record that contains the data for the Rule Attributes specified in a Rule Template It is an instance of a Rule Template populated to determine the appropriate Routing. The Rule includes the Base Attributes, Required Extension Attributes, Responsible Party Attributes, and any Optional Extension Attributes that are declared in the Rule Template. Rules are evaluated at certain points in the routing process and, when they fire, can generate Action Requests to the responsible parties that are defined on them.

Rule attributes are a core KEW data element contained in a document that controls its Routing. It participates in routing as part of a Rule Template and is responsible for defining custom fields that can be rendered on a routing rule. It also defines the logic for how rules that contain the attribute data are evaluated.

A list of document groups with their document hierarchies and actions that can be selected. For specific document types, you can create the rule delegate.

A Rule Template serves as a pattern or design for the routing rules. All of the Rule Attributes that include both Required and _Optional_ are contained in the Rule Template; it defines the structure of the routing rule of FlexRM. The Rule Template is also used to associate certain Route Nodes on a document type to routing rules.

A workflow action button that allows the Initiator of a document to save their work and close the document. The document may be retrieved from the initiator's Action List for completion and routing at a later time.

A routing status indicating the document has been started but not yet completed or routed. The Save action allows the initiator of a document to save their work and close the document. The document may be retrieved from the initiator's action list for completion and routing at a later time.

Attributes that can be defined to index certain pieces of data on a document so that it can be searched from the Document Search screen.

The Secondary Delegate acts as a temporary backup Delegator who acts with the same authority as the primary Approver/the Delegator when the Delegator is not available. Documents appear in the Action Lists of both the Delegator and the Delegate. When either acts on the document, it disappears from both Action Lists.

Secondary Delegation is often configured for a range of dates and it must be registered in KEW or KIM to be in effect.

Displays a read-only view of all of the services that are exposed on the Service Bus and includes information about them (for example, IP Address, or Endpoint URL).

A type of node that can perform any function desired by the implementer. An example implementation of a simple node is the node that generates Action Requests from route modules.

An acronym for Service Oriented Architecture.

This is a generic term for additional route levels that might be triggered by various attributes of a transaction. They can be based on the type of document, attributes of the accounts being used, or other attributes of the transaction. They often represent special administrative approvals that may be required.

A node in the routing path that can split the route path into multiple branches.

The Spring Framework is an open source application framework for the Java platform.

Defines U.S. Postal Service codes used to identify states.

On an Action List; also known as Route Status. The current location of the document in its routing path.

A workflow action button used by the initiator of a document to begin workflow routing for that transaction. It moves the document (through workflow) to the next level of approval. Once a document is submitted, it remains in 'ENROUTE' status until all approvals have taken place.

A user who has been given special permission to perform Superuser Approvals and other Superuser actions on documents of a certain Document Type.

Authority given Superusers to approve a document of a chosen Route Node. A Superuser Approval action bypasses approvals that would otherwise be required in the Routing. It is available in Superuser Document Search. In most cases, reviewers who are skipped are not sent Acknowledge Action Requests.

A special mode of Document Search that allows Superusers to access documents in a special Superuser mode and perform administrative functions on those documents. Access to these documents is governed by the user's membership in the Superuser Workgroup as defined on a particular Document Type.

A technique that improves overall system performance by creating a pool of threads to execute multiple tasks at the same time. A task can execute immediately if a thread in the pool is available or else the task waits for a thread to become available from the pool before executing.

A short summary of the notification message. This field can be filled out as part of the Simple Message or Event Message form. In addition, this can be set by the programmatic interfaces when sending notifications from a client system.

This field is equivalent to the "Subject" field in an email.

An acronym for Uniform Resource Locator.

A person who can log in and use the application. This term is synonymous with "Principal" in KIM. "Whereas Entity Id represents a unique Person, Principal Id represents a set of login information for that Person."

A user(s) who views a document during the routing process. This includes users who have action requests generated to them on a document.

A type of client that connects to a standalone KEW server using Web Services.

A character that may be substituted for any of a defined subset of all possible characters.

Electronic document routing, approval and tracking. Also known as Workflow Services or Kuali Enterprise Workflow (KEW). The Kuali infrastructure service that electronically routes an e-doc to its approvers in a prescribed sequence, according to established business rules based on the e-doc content. See also Kuali Enterprise Workflow.

The component of KEW that handles initiating and executing the route path of a document.

See also XML Ingester.

A workflow function that allows you to browse for and upload XML data.

Similar in functionality to a RuleAttribute but built using XML only